OASyS - UWA's On-line Application System
OASys Help Documentation

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Login and Account Creation & Password
Application Creation, Editing & Submission
Other


Login and Account Creation & Password

Do I have to create an account? Back to Top

You need to create an account in OASys to be able to create and lodge an application. You only need to do this once - you can reuse this account for each application you make to UWA.

However, if you are a current UWA student and/or have access to studentConnect, you already have an OASys account. To access it, go to studentConnect and use the links under the Admissions heading in the left hand menu.

I am:
Applying for:
How to access OASys:

*Recent graduate means that you completed your UWA degree less than one calendar year ago and still have access to login to studentConnect.

How do I create an account? Back to Top

If you are not a current UWA student and/or do not have access to studentConnect, go to the Create Account page, fill out the information and click Continue. You will be sent an email with your login details. You can use this information to log in to OASys.

If you are a current UWA student and/or have access to studentConnect, go to studentConnect and use the links under the Admissions heading in the left hand menu to access your account.

How will I know what my login ID and/or password are? Back to Top

If you have created an account you will receive an email, sent to the email address you provided when you created your account, which will contain your login ID and password. These are the details you need to log in.

If you are a current student and/or have access to studentConnect, you don't need a different login ID and password - you can log in to studentConnect as usual, using your student number and Pheme password and access OASys via the links under the Admissions heading in the left hand menu.

I have forgotten my login ID and/or password, can I remind myself? Back to Top

If you created an account when you originally logged in you are able to generate a reminder email.

Click here to access the Forgotten Login/Password screen and follow the prompts. You will be asked to enter the email address you provided when you first created your account. You will receive an email containing your login ID and password.

Note that if you are a current student and/or have access to studentConnect you will not have a separate OASys login ID. If you have forgotten your studentConnect password you will need to access the Pheme account management system to resolve password or login issues.

I can't login! Help! Back to Top

Passwords are case sensitive, so check that you don't have caps lock on.

If you created an account and think you may not be correctly remembering your password you are able to generate a reminder email (see I have forgotten my login ID and/or password, can I remind myself? above).

If you accessed OASys via and you are having trouble logging into StudentConnect you should access the Pheme account management system.

I didn't get an email with my login details. Back to Top

The account creation emails are generated immediately and should arrive quite soon after you have created an account. However, depending on your email provider and other factors, emails can take varying amounts of time to arrive. If you do not have an email within 24 hours you should do the following:

  • Check your Spam folder. Sometimes email will be incorrectly directed there.
  • Check the settings on your Spam folder and make sure that it's not set to immediately delete Spam. Contact your email provider for more information on how to do this.
  • After you have done the above, access OASys again and send yourself a password and login reminder. Click here to send a reminder.

If none of the above works, you can send an email to our technical support helpdesk (see Technical Troubles? below). Please include the full name under which you applied and your contact details.

I have changed my email address since I created my account. What do I do? Back to Top

If you have not yet submitted an application you can change your email address by logging back in and updating your details. If you have forgotten your login details, and can no longer access or redirect email from the address you used to create your account you won't be able to generate a reminder email and will need to email the relevant admissions processing area to ask them to update your details.

I created an account but didn't ever login and finish. Now I want to proceed with my application. What do I do?

If you didn't log back in and enter any further application details after creating the account or even if you half-finished an application you can log back in again.

If you initially created an account don't try to create another account with the same email address. You should log in using your existing account login ID which was emailed to you (this will be a number). You will also need to enter a password, which will be the password you set when you created your account. If you have forgotten these details, generate a reminder (see I have forgotten my login ID and/or password, can I remind myself? above).


Application Creation, Editing & Submission

Can I save my application and return to it later? Back to Top

Yes. Once you have created an account you can always log back in. Once you click the Continue button on each page details are saved for you; it isn't necessary for you to do anything else. When you come back, the details you have already entered will be presented to you.

What will I see when I log back in? Back to Top

After logging in you will be presented with the My Applications page. This summarises all applications you have made, both submitted and unsubmitted.

You can View details of all submitted applications from this page. You can also Edit and submit all unsubmitted applications.

I created an application a while ago and now I can't see it anymore. Back to Top

Unsubmitted applications expire after 90 days. This is because UWA's admission application 'windows' are generally less than 90 days, and unsubmitted applications more than 90 days old won't be able to be considered.

Submitted applications will also not be displayed after a certain point in an admissions period. This is to keep your My Applications page tidy; applications which are submitted will have been dealt with. If you want to keep a more permanent record of the fact of your application you should print the My Applications page, or the Application Cover Sheet and keep a copy of it.

I applied in the past and I want to update some of the details already there - can I do that? Back to Top

If you've provided information to UWA as part of an application in the past - either in the form of documents that have been uploaded or details about your prior qualifications - they now form part of the University's official records. As such, they cannot be updated by you as part of a new application.

If your information has changed (for example, a qualification that was incomplete last time you applied has now been completed) and you'd like it updated, the relevant admissions team can update that on your behalf. You should contact one of our admissions teams to discuss this.

I need to change some details of my unsubmitted application. Back to Top

You can easily change or update details you have entered as part of an unsubmitted application provided applications have not closed.

Once you have logged back in, click Edit Application on your unfinished application.

At each step where prior qualifications or history information in required you can add a new record or delete a record you have added. If you have made a mistake or forgotten to add something (for example, you forgot to add a score to your secondary education record) just delete the entire record and enter it again. At the Review Application stage you are presented with an Edit button for each section of the application - you can add or delete as described above.

If you want to change the course you have selected, at Step 5 you can use the 'Delete' button to remove the course preference you have chosen and search again for a new course. IF you wish to reorder your preferences you can do that using the arrows to the left of the course name.

There's a message saying I can't edit my application - why? Back to Top

If you created an application but did not submit it before the application deadline for that course passed, you will be unable to edit and submit that application. You should contact one of our admissions teams to discuss this.

I can't find the right course. Back to Top

There are various reasons why you might not be finding the course for which you are searching, but the three most common ones are:

  • The course may be unavailable at this time.

    Course offerings vary from year to year and some years a course may not be available for application. In addition, intakes - especially for domestic applicants - open and close at set times. If applications are not yet open or they have already closed you won't be able to find that course when you search.

  • The course may not be offered to a person with your citizenship type or residency.

    Sometimes courses are, for legal reasons, not available to international applicants. Other courses are not available if you are currently residing offshore. You should check with the relevant admissions processing team to make sure the course is available for application for you.

  • You may be searching for words that aren't in the formal course title.

    Sometimes a course name isn't what you might expect. For example, you may be wishing to study 'Landscape Architecture' as an undergraduate. That discipline is within the Bachelor of Design. So searching for 'Landscape Architecture' won't find you what you need. The most efficient way to search for a course is to make sure you know the course code (check out the UWA Prospectus, or the Handbook or the Future Students website to get that information) and use that to search with.

I've been asked to add a document to an application I have submitted - how? Back to Top

To add documents to an existing submitted application, log in and then use the View/Upload Documents tab at the top left of the My Application page. You do not need to create an entirely new application. Click here for a user guide to uploading documents.

You should only upload documents relevant to your application here. If you're not sure whether or not a document should be uploaded here or not, please contact one of our admissions teams.

I changed my mind after submitting my application - what should I do? Back to Top

If you need to add something after submitting your application - or you've changed your mind about what you have applied for - you will need to contact one of our admissions teams to discuss this. However, you can upload a document from the My Applications page at any stage, even after you have submitted an application. Click here for a user guide to uploading documents. If you do this you may wish to check with the relevant admisions processing area that they are aware of your addition to the application.

How will I know whether my application has been successfully submitted? Back to Top

On the final page where you submit your application a red heading "Application Complete" will display immediately following submission of your application. You will also receive an email confirming submission of your application. In addition, your application will display on the My Applications page under the heading Submitted Applications. You will not be able to edit the application.

What happens if I don't submit my application? Back to Top

Unsubmitted applications are retained by the system for 90 days following creation and then they do not display any longer. Unsubmitted applications will not be considered by an administrator -- that is, your application will not be processed.

You can check whether your application has been successfully submitted, see How will I know whether my application has been successfully submitted?.


Other

Got Admissions Questions? Back to Top

If you are having trouble with your application because you are unsure about some admission requirements or you want to ask questions about dates or procedures you should direct them to askUWA. If you can't find the answer to your question, enquiries can be submitted via the Ask a Question tab.

What will you use my email address for? Back to Top

Two emails will be sent to you automatically by OASys.

One email will be sent to advise of your login details, and another to advise of successful submission of your application details.

At your request, OASys will email you to remind you of your login details.

In some cases an administrator from an admissions processing area will contact you using the email address you have supplied to discuss your application or request more information.

Do I need a particular browser or settings? Back to Top

OAsys should function in most modern browsers; Firefox or Google Chrome are recommended. To function properly, please ensure that your browesr has javascript and cookues enabled and is not set to block popup windows. To check if your browser allows javascript and popup windows, click here. A new window should appear.

OASys is not currently certified for use on mobile platforms - you will see a message to this effect if you access it via a mobile device. If you are trying to use OASys via a mobile device and experiencing difficulty, please try a desktop platform.

Technical Troubles? Back to Top

If you are having trouble with your application because you are having technical difficulties (such as not being able to log in, not able to generate reminder email or experiencing errors on the pages etc.) you can send an email to help-sims-studsys@uwa.edu.au quoting your Login ID if you know it, full name, date of birth, and security question (you don't have to give us the answer). If you are a current or past UWA student, please also provide us with your UWA student number.

Please note that this is for technical queries only - we cannot provide you with information on dates and deadlines or information on individual admission applications - these queries must be directed to the relevant admissions processing area. Thank you for your understanding and co-operation!

CRICOS Code: 00126G